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29 September 2026

Video Conference Ready: How to Use the 55″ Screen & Speakerphone in Our Meeting Room

If you need a small, professional space for a video meeting, setup should be simple from the moment you arrive. Our video conference ready meeting room is designed for that exact purpose, with a 55″ screen, speakerphone, HDMI/USB-C connectivity, and high-speed Wi‑Fi available in a quiet boardroom setting for up to 8 people. Whether you are hosting a client call, a hybrid team check-in, or a focused presentation, this guide shows you exactly how to use the room and how to book it.

At Boutique Hotel Zilversluis, the meeting room combines practical business amenities with a straightforward reservation process. Below, you will learn what equipment is available, how to connect your laptop, what to expect on the day, and how to plan a smooth session from start to finish.

What makes our meeting room video conference ready?

A room works well for hybrid meetings when the essentials are already in place. Here, the setup is intentionally simple and business-focused.

Meeting room overview

Our meeting room offers:

This makes the room suitable for:

Built-in equipment for calls and presentations

The room includes the core tools most teams need:

If you plan to run a video call, the most important point is simple: bring your own laptop. You can then connect it to the screen and use the speakerphone for the meeting.

How to use the 55″ screen for your meeting

The 55″ screen helps everyone in the room see the same content clearly. For video conferencing, that usually means showing the meeting window, a presentation, shared documents, or a dashboard.

Connection options

You can connect your laptop using:

These two connection types cover many modern business laptops. If your device needs an adapter, HDMI/USB-C adapters are available for rent with a €10.00 deposit.

Basic setup steps

Use this simple process when you arrive:

  1. Place your laptop at the table where you can work comfortably.
  2. Connect your laptop to the 55″ screen using HDMI or USB-C.
  3. Select the correct input on your laptop or display settings if needed.
  4. Open your video conferencing platform on your laptop.
  5. Share your screen if you want remote participants to see slides or documents.
  6. Position the meeting window so in-room attendees can follow the conversation easily.

In practice, the 55″ screen is useful even beyond video calls. It can support:

How to use the speakerphone for video conferencing

For any hybrid meeting, clear audio matters as much as picture quality. The room includes a speakerphone so participants in the room and participants online can hear each other more clearly.

What the speakerphone does

The speakerphone is intended to support:

That setup is especially useful in a boardroom configuration, where several people may need to contribute during the same call.

Best way to get started

To use the speakerphone effectively:

  1. Connect and launch your meeting on your own laptop.
  2. Select the speakerphone in your conferencing app’s audio settings if prompted.
  3. Run a quick sound check before the call begins.
  4. Ask one remote participant to confirm they can hear the room clearly.
  5. Keep side conversations to a minimum during the meeting for cleaner audio.

Because the room seats a maximum of 8 people, it is well matched to smaller meetings where everyone needs to participate without the complexity of a large conference setup.

Wi‑Fi, workspace comfort, and practical room features

A strong video call depends on more than a screen and speakerphone. Reliable connectivity and a comfortable room setup also matter.

High-speed Wi‑Fi

Free high-speed Wi‑Fi of approximately 300 Mbps is available in the meeting room. The guest network is:

This helps support common meeting tasks such as:

Room comfort and working conditions

The meeting room also includes:

These details make a difference. Daylight keeps the room pleasant for daytime meetings, while blackout capability can help when you want less glare on the screen.

Who can book the meeting room?

The meeting room is available to both:

Registration upon arrival is required. That flexibility makes the room useful whether you are staying overnight at Boutique Hotel Zilversluis or simply need a convenient professional meeting space in Zilversluis for part of the day.

If you are comparing work-friendly options, the hotel also offers a quiet seating area in the lounge with power outlets, USB-C, and high-speed Wi‑Fi. For informal work between meetings, that can be a practical complement to the dedicated boardroom.

Meeting room prices and booking details

If you are planning a video meeting, clear pricing helps you decide how long to reserve the room.

Meeting room rates

Option Price
Per hour €35.00
Half day €95.00
Full day €165.00
Coffee/tea + water €6.50 per person

A coffee/tea package is available on request, and the listed refreshment option can be a useful addition for longer sessions.

Reservation process

Reservations are made via the Contact page:

Booking details include:

Cancellation policy

The cancellation terms are straightforward:

Payment methods

Accepted payment methods are:

Step-by-step: the easiest way to prepare for a smooth hybrid meeting

If you want the simplest possible experience, use this checklist before your session.

Before you arrive

When you enter the room

During the meeting

After the meeting

Why a small dedicated meeting room often works better than an improvised call space

For video calls, simplicity reduces friction. A dedicated room helps avoid common issues such as background noise, poor screen visibility, and scattered seating. In a compact boardroom setting, everyone can stay engaged, see the same content, and participate in the conversation more naturally.

That is especially valuable when meetings involve both on-site and remote participants. A fixed table layout, visible display, stable Wi‑Fi, and shared audio point create a more professional experience than trying to run an important call from a public area.

If you are planning a business visit, a few related amenities can help you organize the day more effectively.

Use the lounge as a quiet work zone

During daytime hours, the lounge can be used as a quiet work zone with:

This is useful before or after your booked meeting room slot.

Pair your meeting with an overnight stay

Boutique Hotel Zilversluis is a non-smoking hotel with 18 rooms, making it a practical option if your meeting schedule stretches across more than one day. If you are coordinating travel, you can also explore room categories and booking information alongside your meeting reservation.

Keep your meeting planning simple

If attendees are arriving by car, nearby parking is available at Garage Kadehof, approximately 200 m away. The garage also has 4× Type 2 (11 kW) EV chargers.

Practical takeaways

If you want the shortest possible answer to “How do I run a video meeting here?”, it is this:

For many small team meetings, that is all you need.

Conclusion

A good hybrid meeting space should help you get started fast, stay focused, and communicate clearly. Our video conference ready meeting room does exactly that with a 55″ screen, speakerphone, HDMI/USB-C connectivity, high-speed Wi‑Fi, and a comfortable boardroom setup for up to 8 people.

Whether you are hosting a client discussion, a remote team update, or a presentation that needs both in-room and online participation, Boutique Hotel Zilversluis offers a straightforward professional solution.

Ready to plan your session? Book the meeting room via the Contact page at https://zilversluis.com/contact.html and organize a smooth, focused meeting at Boutique Hotel Zilversluis.